This notice sets out how we store, process and use your personal data.
Who we are
The Leadership Team and Parochial Church Council of St Paul’s Church, Stockton on Tees are the data controllers. This means we decide how your personal data is processed and for what purposes. Our website address is: https://stpaulstockton.church.
What personal data we collect and why we collect it
Your personal data – what is it?
Personal data is information that relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
How do we process your personal data?
St Paul’s Stockton complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To enable us to fulfil our aims as a church
- To administer membership records
- To fundraise and promote the interests of the charity
- To manage our employees and volunteers
- To maintain our own accounts and records (including the processing of gift aid applications)
- To inform you of news, events, activities and services
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services
- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided that the processing relates only to members, former members or those who have regular contact, and that there is no disclosure to a third party without consent
Who we share your data with
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the church with your consent.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.
Details about retention periods can currently be found in the Record Management Guides located on the Church of England website. Specifically, we retain congregation members data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and official registers (baptisms, marriages, funerals) permanently.
What rights you have over your data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- to request a copy of your personal data which St Paul’s Church Stockton holds about you
- to request that St Paul’s Church Stockton corrects any personal data if it is found to be inaccurate or out of date
- to request your personal data is erased where it is no longer necessary for St Paul’s Church Stockton to retain such data
- to withdraw your consent to the processing at any time
- to request a restriction is placed on further processing, where there is a dispute in relation to the accuracy or processing of your personal data
- to object to the processing of personal data (where applicable)
- to lodge a complaint with the Information Commissioners Office
Further Processing of Your Data
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact the Church Office (firstname.lastname@example.org).
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.